Interim Operations Administration Officer

We are currently looking for an administrative professional to support our Trade Operations team at a leading international organization specializing in the global trade of agricultural products. In this interim position, you will play a pivotal role in managing and processing all shipping documentation, including collecting, consolidating, issuing, and dispatching key documents to clients and banks.

In this role, your responsibilities will be to:

• Prepare Shipping Documents: Gather and prepare documents based on contracts, instructions, or letters of credit;




• Sort and Prioritize Information: Identify key details from large volumes of information for accurate document preparation;




• Assemble Document Sets: Combine required documents (eg, Bills of Lading, quality reports, certificates) into complete sets;




• Send Documents to Clients & Banks: Finalize and dispatch complete document sets on time;




• Generate Supporting Documents: Prepare and issue additional documents (eg, invoices, presentation letters);




• Maintain Documentation Records: Track and file issued documents, ensuring compliance and accuracy;




• Perform any other related ad hoc duties that might come with this position.

Hourly rate for a freelance professional will be discussed in the interview process. If you feel like this is a great opportunity for your career development, then let's get in touch! This will be a 6-month contract with full time in office.



How we will proceed. Within four working days we will let you know if you qualify for this position. We will schedule an introductory interview, either digitally or in-person. During this interview, we will inform you as fully as possible about the vacancy, the company and the rest of the procedure. After consulting with you, we will introduce you to our client and then continue to guide you through the application process. The Independent Recruiters Group has a large team of specialized recruiters. Each recruiter has a strong focus on their own area of ​​expertise, which makes them the ideal sparring partner for both the candidate and the client.

Requirements:

* MBO4 level minimum with office support experience, preferably in logistics;
* Experience with word and excel required;
* Strong organizational skills with an ability to work in a fast-paced environment;
* Experience with document handling in a trading environment would be considered a plus;
* Fluent in English Required.

This is a 6-month opportunity ideally suited for a freelance professional seeking to gain valuable experience within a dynamic, global company. Located in Rotterdam, this full-time position requires office-based presence, offering you the chance to contribute to a high-impact team in an exciting, fast-paced industry.
If you have strong organizational skills, an eye for detail, and an interest in international trade, we'd love to hear from you!