close

Administrative Assistant

Updated: 15 Jan 2025

link
provider logo
Administration / Secretarial
Alkmaar
English and Dutch, Dutch, French and Dutch, English and Swedish, German and English, Polish and English, English

We are the exclusive recruiters for the interim positions at the Joint Research Centre which is the scientific and technical research laboratory of the European Union and part of the European Commission. It is a directorate-general, and provides scientific advice and the technical know-how for supporting EU policies.

They are now looking for an Administrative Assistant to join them on a 4-month temporary (Interim) contract. The office is based in Petten, north of Amsterdam (hybrid scheme option to be arranged with the manager).

You would perform secretarial and administrative work for the Head of Unit and will provide assistance in their day-to-day activities. This is an exciting opportunity to join an institution that provides a truly international working environment.

Your responsibilities will include:



  • Arrange meetings, organise agendas, filter calls, take messages, respond to general administrative inquiries, prepare missions, travel arrangements, replacement forms, and summary tables as requested to provide individualised assistance to the (Deputy) Head of Unit in managing the service.


  • Consolidate the unit's (virtual) meetings and ensure appointments, documentation, and follow-up of internal meetings, including action lists, minutes, and presentations.


  • Coordinate the creation, updating, and retrieval of dossiers, documents, and data in appropriate files or IT databases.



About you:

The ideal candidate will have a great eye for detail and experience in administrative support, preferably within an EU institution.

Profile:


  • Required to be fluent in Dutch (C1-level or higher) and English (C1-level or higher), both written and spoken


  • Desirable to have background in administrative support in EU institutions


  • Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint, etc.) is mandatory.


  • High level of confidentiality are essential for this role


  • Strong organisational and communication skills


  • Able to commute daily to Petten, Netherlands



To apply, please send your CV in English and in Word format to Marie-Anne.
languagematters is acting as an employment agency in relation to this vacancy.

Requirements:

-

About the company:

-