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Office & HR Coordinator

Updated: 09 Jan 2025

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Administration / Secretarial
Utrecht

Are you someone who enjoys being hands-on, keeping everything running smoothly, and making a real impact in the workplace? We're looking for an Office & HR Coordinator who thrives in a dynamic environment and is ready to take on a mix of administrative, organizational, and supportive tasks.
About the RoleAs an Office & HR Coordinator, you’ll be the go-to person for all things office management and provide crucial support to our HR team. This role is perfect for someone who is proactive, detail-oriented, and enjoys variety in their workday.
Your responsibilities will include:
Office Management

  • Ordering office supplies and groceries.
  • Ensuring the kitchen and coffee machines are clean and organized (including descaling as needed).
  • Washing and refreshing towels, tea towels, and cleaning cloths.
  • Managing the in-house apartment and booking hotel stays for visiting colleagues and guests.
  • Acting as the primary contact for building and cleaning management.
  • Organizing company events such as lunches, dinners, drinks, and the annual World Congress.
  • Staying on top of health and safety (BHV certification is a plus; we can help you obtain it).
  • Maintaining the Risk Inventory & Evaluation (RI&E) and serving as the head of BHV.
  • Providing basic IT support.
  • Assisting with monthly export declarations to the CBS (if applicable).

HR Support

  • Managing leave registrations (via Nmbrs).
  • Overseeing the Sports Allowance Program.
  • Supporting the HR Manager EMEA with administrative tasks.
  • Registering and deregistering employees in our HR system (BambooHR).
  • Managing NS Business Cards for commuting.

Requirements:

Who Are We Looking For?

  • You have MBO+ or HBO-level education and a practical mindset.
  • You’re fluent in Dutch and English with a relevant understanding local labor laws.
  • You’re organized, detail-oriented, and enjoy keeping everything running smoothly.
  • Having a BHV certificate is a plus, or you’re willing to get certified.
  • Previous experience with administrative tasks and/or HR systems

About the company:

Our client is a market leader in the distribution of meats and vegetables. Their vibrant and youthful team operates at the core of the international food market, offering limitless opportunities for both personal and professional development. They believe in a balanced approach to work and play and seek someone who is equally passionate about driving success.