Secretary

We are the exclusive recruiters for the interim positions at the Joint Research Centre which is the scientific and technical research laboratory of the European Union and part of the European Commission. It is a directorate-general, and provides scientific advice and the technical know-how for supporting EU policies.

They are now looking for a Secretary to join them on a 4-month temporary (Interim) contract, working 32 to 40 hours depending on your availability. The office is based in Petten, north of Amsterdam.

You would perform secretarial and administrative work for the Head of Unit and will provide assistance in their day-to-day activities. This is an exciting opportunity to join an institution that provides a truly international working environment.

Your responsibilities will include:

• Arrange meetings, organise agendas, filter calls, take messages, respond to general administrative inquiries, prepare missions, travel arrangements, replacement forms, and summary tables as requested to provide individualised assistance to the (Deputy) Head of Unit in managing the service.




• Consolidate the unit's (virtual) meetings and ensure appointments, documentation, and follow-up of internal meetings, including action lists, minutes, and presentations.




• Coordinate the creation, updating, and retrieval of dossiers, documents, and data in appropriate files or IT databases.

About you:

The ideal candidate will have a great eye for detail and experience in administrative support, preferably within an EU institution. Teleworking up is permitted up to 20% of weekly working time with prior notification and approval from the line manager. Teleworking beyond 20% to maximum of 60% necessitates a formal agreement with the line manager, specifying the chosen teleworking days.

Profile:

• Required to be proficient in Dutch (B2-level minimum) and fluent in English (C1-level or higher), both written and spoken




• Proven experience in secretarial and administrative support, preferably in EU institutions




• Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint, etc.) is mandatory.




• High level of confidentiality is essential for this role




• Strong organisational and communication skills




• Able to commute daily to Petten, Netherlands

To apply, please send your CV in English and in Word format to Marie-Anne.
languagematters is acting as an employment agency in relation to this vacancy.

Requirements:

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