Management Assistant | English

As an Assistant, you will take on a diverse set of responsibilities to ensure seamless operations and effective communication within the team. Your key tasks will include:

• Handle complex scheduling and expense tracking efficiently.
• Manage and coordinate internal and external correspondence.
• Compile and record meeting notes, follow up on action items, and ensure smooth execution.
• Facilitate proactive and ongoing communication between the Team Lead and Leadership Teams across EMEA and Global.
• Act as a point of contact in the Team Lead’s absence, prioritizing tasks and providing guidance as directed.
• Manage sensitive information with professionalism and confidentiality.
• Be the primary point of contact for your manager, team, and other key stakeholders, fostering collaboration.
• Participate in projects by identifying opportunities for improvement and recommending enhancements to workflows.
• Organize and provide logistical support for meetings, travel arrangements, and leadership events.
• Oversee arrangements for Global Visits, Leadership Team Meetings, Country Tours, team offsites, and Café Meetings.
• Track department budgets, manage purchase orders, and monitor travel expenses.
• Maintain team travel records, organizational charts, and FTO tracking; prepare reports and presentations.
• Coordinate high-level space planning and facilitate department relocations when necessary.
• Provide backup support for colleagues and functional assistants when needed.
• Ensure effective distribution of important updates, including apps, training, and internal communications.

Requirements:

• Minimum of 3 years as an Assistant in an international setting.
• Strong command of MS Office applications.
• Full-time position (40 hours per week).
• Willingness to work flexible hours as needed.
• Availability to travel for offsite events and meetings.

Salary Benefits:

This concerns a temporary role, for 40 hours a week. We offer a competitive salary depending on experience.

This international company is a big player in retail.