Administrative Coordinator (32h) | English C1 + Dutch B2

• Diary Management & Travel Coordination: Organize schedules, manage travel arrangements, and facilitate internal meetings.
• Financial Administration & Vendor Management: Oversee purchase orders, invoices, and relationships with vendors (e.g., translation services, couriers, printing).
• Translation & KPI Coordination: Manage translation processes, track payments, monitor Key Performance Indicators (KPIs) for translations, and prepare presentations for KPI meetings.
• Administrative Support: Provide administrative assistance to site management, including managing courier and printing services.
• Access & Distribution Management: Maintain distribution lists and manage SharePoint access.
• Onboarding & Offboarding Assistance: Support new staff onboarding/offboarding, including IT setup and security clearances.
• Internal Stakeholder Support: Handle inquiries and requests from internal stakeholders.
• Confidential Agreement Management: Draft, file, and manage Confidential Disclosure Agreements.
• EC Payment Handling: Process and manage EC payments.

Requirements:

Candidate Requirements

• Proven experience in personal assistant/secretarial support roles at the senior management or department level.
• Excellent oral and written communication skills in both Dutch and English.
• Strong literacy and numeracy skills, with a keen attention to detail. Proficient in MS Office tools: Word, Outlook, PowerPoint, and Excel, with SharePoint experience being a plus.
• HBO level education or higher.
• Willingness to be in the office 3 days a week, or more as needed. This is a non-hybrid role, so the candidate must live nearby.

Personal Attributes

• Strong planning and organizational skills.
• Self-confident and assertive when working with senior management.
• Exceptional attention to detail.
• Ability to handle confidential information.
• Proactive and solution-oriented, with a strong sense of personal accountability to ensure tasks are completed.

Salary Benefits:

• A challenging work environment with excellent career development programs.
• You have the opportunity to grow within the company and to fully develop your skills and competences.
• For this role, the company offers a competitive salary package.
• Reimbursement of travel expenses is dependable on travel distance.
• The contract will be through Undutchables

Our client is an international market leader in the pharmaceutical industry – focused on transforming science and biotechnology into therapies that have the power to restore health or save lives. The patients are the main priority at all times. This USA founded organization holds a large site in Breda, where produced medicines are labeled, stored and shipped worldwide, to more than 75 countries. The staff in Breda works on supply chain processes, engineering, clinical research, marketing and sales on a daily basis. The company culture is dynamic and fast paced, with a strong international character.