Temporary Trade Show Coordinator | German

What will you do?

• You will be responsible for various administrative processes of the registration of the visitors who are attending the trade show.
• You will be the main contact and answer all questions. For e.g. visitor registrations/web forms/phone calls/e-mails).
• You will be helping the visitor department and office wide with additional administrative tasks

Before and during the Trade Show;

• Processing registration requests in the database
• Processing and verifying data/company details from visitors found on the Internet and in documents submitted
• Replying/answering visitor questions regarding their attendance by e-mail & phone
• Helping with various (administrative) tasks

- During the Trade Show, you will work 100% onsite - After the Trade Show;

• Confirming company details of visitors in permanent database
• Helping the visitor department and office wide with any additional (administrative) tasks

Requirements:

Who are you?

• You have an excellent command, both oral and written, of the English language and preferably of the following languages; French, German, Spanish or Italian
• Your work and thinking capacity is at HBO level (or MBO level with strong work experience)
• You can monitor and organize your own tasks and take responsibility for your own administration 
• You have relevant administrative and customer service working experience
• You are accurate, service minded & you have good communicative skills
• You are comfortable defending terms & conditions to (difficult) visitors
• You have an excellent knowledge of and experience in working with MS Office
• You are happy to learn new things and will apply guidelines as explained
• You are capable of working independently as well as in a team
• You are able to work under pressure and meet deadlines in a fast-paced environment

Important:Due to the busy period leading up to the trade show in May holidays cannot be taken before the show. It will be possible to take a day off in consultation with your manager. Depending on the peak times, overtime work may be required in April and May.
The trade show is in May 2025. You will need to work in the weekend of 17 & 18 May and most probably also on Monday 5th of May.

Salary Benefits:

• This is a temporary position!
• Start: 24th of February 2025 until end of May 2025 or Mid June 2025
• Salary: between EUR 2500 - EUR 2750 gross per month, based on full time (37,5 hours per week) - the salary is depending on work experience.
• Working days: Monday until Friday from 9:00 AM - 5 PM
• An administrative position in an international work environment
• An informal and open work climate
• Working in a young, international and committed office

Our client is an international member organization company responsible for organizing international events. The European Headquarter is based in the Netherlands and the Headquarter is based in the USA.You’ll join a collaborative, international team that values teamwork and cooperation.