Executive Assistant

As an executive assistant, you will support the management team through tasks such as agenda management, travel organization, guest reception and office support. You will flexibly pick up any tasks that come your way throughout the day. This role offers a dynamic environment where you will proactively work with the management and provide support to various departments, making a direct impact on business operations. Your organizational skills, proficiency in MS Office, and full fluency in English will be key to your success in this role.Management support:

• Agenda management: oversee calendars, meeting minutes, and email correspondence for the management team;
• Task tracking: monitor and follow up on assignments given to meeting participants;
• Travel coordination: arrange all aspects of travel, including flights, hotels, and other bookings;
• Documentation: handle visa and ESTA applications for team members traveling abroad;
• Expense processing: manage the submission and reconciliation of expense reports, and receive calls and visitors.

Office support:

• Coordinate workshops;
• Assist in induction of new employees;
• Creating POs/PRs SAP.

Requirements:

The ideal candidate knows how to perform under pressure and how to come across as professional and proactive. In addition, you like varied tasks. As an executive assistant, you possess:

• Excellent command of the English language, both oral and written;
• Proactive, organized, problem-solving;
• Excellent communication skills;
• Proficient in MS Office: Outlook, PowerPoint, Teams, Word, and Excel.

40 hours per week

Based in Hilversum, a global leader in flavor, scent, and nutrition, accelerates its growth strategy by offering a wider range of natural solutions. We foster an inclusive workplace valuing diversity in ethnicity, nationality, age, gender, and veteran status. Our belief in unleashing potential through uniqueness creates an environment where authenticity is celebrated, regardless of religion, gender identity, sexual orientation, or disability.We provide a dynamic work environment where your proactive support to VP's and various departments directly impacts our operations.