Executive Assistant

Are you experienced in supporting c-level executives and combine outstanding organizational skills with multilingual proficiency in English, Dutch and French? Read on!

Octagon Professionals is seeking an Executive Assistant to provide comprehensive support and manage multiple business ventures. This role is pivotal in ensuring seamless administrative operations, effective project coordination, and efficient travel management.​



Responsibilities:



Administrative Support:

• Manage and organize multiple calendars, schedule meetings, and handle correspondence.​




• Track executive commitments and ensure timely follow-ups.​




• Act as the first point of contact for internal and external stakeholders, including employees, investors, and clients.​




• Utilize business tools to complete administrative tasks efficiently.​




• Represent the executive in meetings and prepare summary reports.​




• Track expenses, process invoices, and handle reimbursements

Project Coordination & Communication:

• Assist with coordinating business projects, tracking progress to meet deadlines and objectives.




• Follow up on tasks and project documentation with various stakeholders.​




• Conduct research and compile summaries for decision-making.​




• Translate and proofread documents in English, Dutch, and French.​

Travel & Event Coordination:

• Coordinate travel across Belgium, France, and major European cities (occasional).




• Organize logistics for business meetings, conferences, and conventions.​




• Attend key events (approximately 2-3 times per year) and business meetings as needed.​

Requirements:

• 3-7 years of experience as a Personal Assistant, Executive Assistant, or similar.




• Strong organizational skills with the ability to multitask and prioritize effectively.​




• Excellent verbal and written communication skills in English, Dutch, and French.​




• Proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and business productivity tools.​




• Proactive mindset with the ability to handle challenges independently.​




• High level of professionalism and discretion in handling confidential matters.​

Does the role of Executive Assistant align with your skill set? Then do not hesitate to follow our convenient application process below and: Apply now!​



Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international markets. Our extensive network of professionals across multiple functional areas and our multinational team provide flexible solutions customized to individual client needs.​



Privacy Notice: To apply for this vacancy, you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use, and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information are compliant with the GDPR.

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